Air force officer coordinates logistics for Obama archives
Lt. Col. Vianesa Vargas coordinates move of President Obama’s archives from Washington, D.C. to Hoffman Estates, Ill. FORT GEORGE G. MEADE, Md. (AFNS) — Many former presidents have a library in their namesake, showcasing important archives from
Lt. Col. Vianesa Vargas coordinates move of President Obama’s archives from Washington, D.C. to Hoffman Estates, Ill.
FORT GEORGE G. MEADE, Md. (AFNS) — Many former presidents have a library in their namesake, showcasing important archives from their presidency. The Ronald Reagan Presidential Library in Simi Valley, Calif.; the John F. Kennedy Presidential Library and Museum in Boston are two examples soon to be joined by a library in Chicago honoring the achievements of President Barack Obama.
However, the movement of items that exist in those libraries and museums aren’t transferred like a typical household goods move. Specially formed teams from the military and the National Archives and Records Administration have worked with White House staff to coordinate the transfer since late 2016 with the final truckload of supplies expected to arrive in Chicago by early 2017.
Lt. Col. Vianesa Vargas, the chief of Joint Team Records, is leading the charge for the more than 700-mile trek from Washington D.C. to Hoffman Estates, Illinois, on the outskirts of Chicago. She’s the lead logistician in charge of a joint team of airmen and soldiers who’ve prepared semi-trucks full of artifacts. In all, more than 20 trucks are expected to make deliveries.
Vargas described her team as the “muscle behind the move.” NARA is responsible for packaging the items from the White House and then coordinates with Vargas and her team for the shipment.
“Our team will assist NARA in going over to the White House, picking up the documents, records or gift(s) and they bring it all to the National Archives and at that point it’s planned for onward movement,” Vargas said.
On the receiving end at Hoffman Estates is a team of sailors from Naval Station Great Lakes, Ill., who combined with the team from Washington D.C., Vargas said, has been exceptional and one of the best NARA has said they’ve worked with.
Vargas and her team are responsible for every record and artifact from the time it’s being loaded until it’s on the shelf at Hoffman Estates. She said her team has the ability to track and have visibility during the entire transit, including every stop along the route.
Growing up near Sacramento, Calif., Vargas said she never envisioned being put in the position she’s currently in, having the responsibility for moving historical artifacts for one of the most prominent people on the planet.
“When I left Sacramento I thought I was going to go to school [to] become a fitness trainer, one of the top fitness trainers in the nation, that was my goal then … life has a way of kind of pointing you in the direction where it needs you to go,” Vargas said. “So joining the Air Force ROTC program, that opened my mind and my heart to something much bigger, much bigger than myself.”
Vargas has served in the Air Force 18 years — her first 11 were active duty and the rest served in the Air Force Reserve. She said her various logistics jobs, including joint assignments, have prepared her well for her current assignment. Aside from working with NARA and White House staff, Vargas has coordinated with multiple agencies from Joint Base Andrews, Maryland, and the Air Force District of Washington.
“There are all these different parts that we have to all work with, and being a logistician, that’s really where we excel – being the integrator of all of that,” she said.
John Laster, the director of the Presidential Materials Division for NARA, said Vargas and her team are very skilled and have been very efficient throughout the entire process thus far. He said they’ve been very flexible and responsive to meet demands.
Laster said it’s too hard to plan too far ahead, as the current administration is still running the country, and “there’s a lot of decisions that are made very quickly and the military has been fantastic about understanding that,” he said.
Although the library isn’t expected to open until 2021, Vargas said she can’t wait to take her family to visit and tell them how she had a hand in making it all happen.